Classes
Any adjustment to your class schedule can be managed here.
Creating a New Class
To add a new class series into the software to track attendance, conduct the following steps:
1. Add New in bottom right corner
2. In General Box, select style and name your class. Add a description and upload a logo, if desired. Note: Logo will appear at on check in screen, if using self check in.
3. On the right side (calendar view), add your class on the appropriate day.
4. Adjust class time information. If this is a recurring class, change the repeat to “Weekly” with an end date of never. When a class schedule change occurs, you can change the end date.
5. Save your class.
6. Repeat for all classes throughout the week.
7, Save your changes.
8. Repeat for next class.
Adding a Class to a Pre-Existing Series
Adding a class to a pre-existing series can be done in the classes settings by an organizational administrator.
First, manage the class series that you would like to adjust.
In the calendar portion, double click on the day and time that you would like to add a class session.
Confirm your start and end times of your class.
If this is a recurring class, set repeat to "Weekly".
When all information looks correct, click save.
Follow that same process for any additional days that class is offered.
After all classes in a week have been entered, save the series.
Ending a Class Series
In the event of a class schedule adjustment, changing your class schedule can be done in the classes setting by an organizational administrator.
First, manage the series that you will be modifying.
Double click on the weekly class that you would like to edit (in the calendar section). Select "Edit the Series".
Change the repeat from ending "Never" to "On" and enter the date that you wish to hold the last class.
Click save.
Repeat the process for the additional classes in the series. After all classes in a week have been adjusted, if necessary, save the updated series.
Managing Classes for Online Registration
Class Scheduling Instructions for Online Registration:
Assuming that you will be doing a hybrid of online classes and onsite classes, you will need to make this designation for each of your classes. Go to Settings/Classes and select Manage/Edit for the class. Check the box Online Class if the class is online and you do NOT want it to appear on the schedule for students to register for.
Please refer to the onscreen help text if you need assistance adding or deleting classes.
For any classes that will be conducted onsite and that you want to appear as an option for students to register for, leave that box unchecked.
To set the maximum number of students that can register for an onsite class, select the class from the calendar (or add it if it is a new class day/time). Select Edit The Series. Check the box Use Max Attendance. This will then display a Max Attendance box where you need to enter the maximum number of students that you will allow to participate in the class. Select Save. Select Save again at the bottom of the screen.
Repeat this process for all of your onsite classes.
To See Students who are registered for onsite classes:
Go To Attendance and Select the class you would like to view
Select Reservations this will allow you to see who is registered and who is on the waitlist