Adding a planned absence is a great way to stay on top of student attendance. If you know a student is not going to attend class for a certain period of time, add a planned absence to their file. All planned absences appear on the attendance list, and students do not receive an attendance e-mail (if enabled in settings) during their absence.
Adding a planned absence
- Search for the student that you would like to add a planned absence to. You can do this from the student profile or from the Attendance List report.
- In the "Planned Absences" box, select "Add New Record".
- Enter the start and end dates of the planned absence, along with any additional comments (for example, vacation).
- If additional students on the same contract will have the same planned absence, check the box next to their names to include it on their student files.
- Click Save to close the Planned Absences box, then save again to save to the student profile(s).
Viewing planned absences
The planned absence section of a student profile shows all planned absences recorded for the student, including start and end dates, the number of days and any notes that staff members entered.